Position Name:

Deputy Director (Procurement), Office of Internal Affairs

Purpose of the Position:

The Deputy Director (Procurement) supports the Director – Internal Affairs in planning, coordinating, and overseeing the University’s procurement functions to ensure the efficient, transparent, and compliant acquisition of goods, services, and works. The incumbent plays a critical role in the day-to-day management of procurement operations, ensuring adherence to institutional policies, financial regulations, and audit requirements. Deputy Director contributes to the formulation and implementation of procurement strategies, promotes best practices in sourcing and vendor management, and ensures value for money in all procurement activities. The role also requires close coordination with academic and administrative units to provide timely and effective procurement support aligned with the University’s operational and strategic objectives.

Key Responsibilities (include but are not limited to):

• Assist the Director – Internal Affairs in developing and implementing procurement policies, procedures, and strategies
• Oversees day-to-day procurement operations, including requisition processing, tendering, evaluation, and contract administration
• Ensure compliance with institutional policies, financial regulations, and audit standards
• Coordinate and support tendering processes, bid evaluations, and relevant committee activities
• Review procurement requisitions for accuracy, cost-effectiveness, and timely processing
• Support contract negotiations and contract administration as directed
• Maintain and monitor vendor databases and evaluate supplier performance
• Implements internal controls to enhance transparency and accountability in procurement activities
• Prepare procurement reports, documentation, and analytical summaries
• Liaise with internal departments to facilitate procurement planning and execution
• Supervise procurement staff to ensure efficient workflow and task completion
• Support the implementation of ERP/e-procurement systems and continuous process improvements
• Ensure proper documentation and record-keeping for audit and compliance purposes
• Act on behalf of the Director – Internal Affairs when delegated to ensure continuity of operations
• Maintain effective communication with internal stakeholders and external vendors
• Lead large-scale implementation of ERP systems (e.g., SAP) across inventory, procurement, budgeting, and related functions
• Develop, review, and update procurement policies, SOPs, and vendor selection processes to ensure compliance and transparency

Educational Qualifications:

• Master’s degree in Business Administration with a major in Supply Chain Management/ Procurement/ Finance or a related discipline from a recognized university, along with a four-year Bachelor’s degree.

 

Experience & Key Competencies:

• Minimum 10 years of relevant experience in procurement and supply chain management in a university, public sector organization, or reputable corporate entity.
• Strong knowledge of procurement policies (public or private), tendering processes, and contract management
•  Experience with ERP or e-procurement systems is highly desirable
• Proven ability to manage procurement functions while ensuring compliance with audit and regulatory requirements
• Demonstrated leadership capability, professionalism, accountability and meeting deadline of work.

Age:

• Not exceeding 50 years

Salary and Benefits:

• An attractive and competitive salary package will be offered, commensurate with qualifications and experience, along with other fringe benefits

Job Benefits:

As per NSU policy